6 Key Elements of a Smart Office (VIDEO)

Emerging technology has abilities that ensure workplaces are accessible to everyone. Technology is just the thing to apply to the office to streamline workflow. It also makes the office more flexible and ensures that transactions are transparent.

Various elements can help transform your office into a smart workplace. All the innovative office solutions in existence today may not work in your space all at once. You could implement a single solution, and there would be a difference in the state of your office space. Let’s take a look at the various options available for you.

1.      Facial Recognition

Getting into the office after being accustomed to working from home can sometimes be stressful, especially when there is no system to validate employee information. Delays when trying to enter the office cost time and eat into the productivity of employees.

A facial recognition system uses innovative technology to store details about employees, which it retrieves when triggered, and to verify that people entering the office comply with the safety regulations. Installing facial recognition technology at the entrance to the office would accelerate the check-in process for workers. It eliminates the need for manual intervention and eliminates inconveniences.

2.      Desk and Room Booking

Sharing office space calls for a booking system that will ensure employees don’t collide when scheduling. Desk and room booking technology would keep employees in the loop about which rooms within the workplace are available for use.

A simple app would get the work done. If an app is not applicable, there can be a system that displays bookings and information about the workplace. It should be a queue whenever a booking happens.

3.      Smart Sensors

Smart sensors are an essential element of occupancy management that collects and uploads the data of how desks are used to the cloud – making it easier to understand and manage office space and facility costs and maximizing rental savings on under-utilized office space.

Also, smart sensors can identify user behaviors and needs, such as how long users stay at their desk and how often users show up for each booking; and monitor office wellness indicators, such as the temperature, humidity, and air quality – to keep employees healthy in enclosed spaces.

4.      Room Automation

Room automation equips meeting rooms with tools to ensure that employees can simply walk into a room and have everything needed to host productive meetings as efficiently as possible. For instance, room occupant detection triggers lights to automatically turn on and air conditioning to start running. With a centralized room control touchscreen panel, employees may also control lighting and window blinds, adjust the thermostat, collaborate and share content from personal devices onto the TV displays.

Workplaces that utilize room automation can keep up with advancements in other workplaces and better compete in service delivery.

5.      Visitor Management

Integrating a visitor management system with access control ensures that visitors coming to the office know where to go to find who by presenting a unique QR-code, and employees will subsequently be notified once their guests have checked in at the reception. It is operationally more efficient than a traditional visitor management system involving a live person escorting visitors to the security office for access grants. Visitors leave such a space impressed with the levels of organization and professionalism.

Such a system offers a time-saving and contactless check-in solution with temperature screening and mask-on reminders for visitors. Safe entries keep collaborative work flowing and keep productivity up.

6.      Space Management

A space management system ensures that data from the smart sensors are consolidated into occupancy statistics and patterns, and gives facility managers insight and immediate feedback on how to better manage office space planning in visual reports.

With an organized space management system, you can alleviate parts of your workload, spend less time analyzing raw data, and focus more on important real-estate decision-making.

How Smart Office Solutions Will Transform Your Space

Innovative office solutions contribute to the productivity of employees. In current times, when people are still adjusting to being in the workplace after the pandemic, smart office solutions instill confidence and satisfaction in workers.

Contact us at Komstadt Systems Limited to find out more about smart office solutions that suit your needs.




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